Email Signature Makers: How to Create Professional Email Signatures

Estimated reading time: 6 minutes

Let’s be honest, most of us put way more energy into writing the body of an email than what goes under it. But here’s the thing: that little block at the bottom (your email signature) can do a lot more heavy lifting than you think.

Done right, your email signature isn’t just a sign-off. It’s a mini billboard for your brand, a networking tool, and sometimes even a lead generator. The good news? You don’t need to be a designer or know a single line of HTML to make yours look sharp. You just need the right email signature maker.

What’s an Email Signature Maker?

An email signature maker is a tool that helps you build good-looking, functional email signatures, without the back-and-forth with your design team (or worse, hacking away at HTML in Gmail settings).

Most of these tools come with pre-designed templates, simple editors, and fields where you just drop in your info: name, job title, logo, social links, website, maybe even a clickable CTA or a banner promoting your latest webinar.

Here’s Why an Email Signature Actually Matters

If you’re thinking, “Does anyone even care about email signatures?” Yes, they absolutely do. Here’s why people (and companies) are investing in email signature software now more than ever:

• Brand consistency: Whether you’re a team of 2 or 200, you want everyone’s signature to feel on-brand and professional.
• Contact details at a glance: Make it easy for people to call you, visit your site, or connect on LinkedIn.
• Built-in marketing real estate: Got a new product launch? Upcoming event? Pop in a banner or a CTA link, right in your signature.
• Social proof: Add links to reviews, certifications, or media mentions. Make it easy for people to trust you.

Features To Look For When Choosing an Email Signature Generator

Not all tools are built the same. Here’s what you should be looking for:

• Clean, customizable templates: Nobody wants to spend hours tweaking margins. Look for drag-and-drop simplicity with enough style options to match your brand.
• Team management (for bigger teams): If you’re rolling this out company-wide, get a tool that lets you control and update everyone’s signature from one place.
• Works with your email platform: Gmail, Outlook, Apple Mail, whatever you’re using, make sure your signature tool plays nice with it.
• Mobile-friendly design: Your signature should look just as good on someone’s phone as it does on their laptop.
• Clickable everything: Phone numbers, websites, social icons, if it’s in your signature, people should be able to click it.
• Analytics: Some tools track link clicks and banner engagement so you can actually measure what’s working.

The Best Email Signature Makers

Let’s skip the fake top 10 lists and get straight to the point. Here are some tools worth your time:

1. WiseStamp.

Great for freelancers and small teams. Super intuitive and lets you add banners, social links, and even scheduling buttons.

2. Newoldstamp.

Perfect for bigger teams and enterprises. Includes central management, marketing campaign banners, and analytics.

3. MySignature.

Affordable and easy. If you want something fast that works with Gmail and Outlook, this is a solid pick.

4. Gimmio.

For the design perfectionists. If you want full control over layouts, fonts, and spacing, Gimmio gives you that flexibility.

5. HubSpot Email Signature Generator.

It’s free and super simple. Ideal for startups or one-person teams who need something quick and functional.

6. Letsignit.

If you’re in a corporate environment and need enterprise-level features like deployment at scale and built-in banners, this is your tool.

Tips for Designing an Effective Email Signature

To get the most out of your email signature, follow these expert tips:

• Keep it short: Don’t overload with too much information.
• Focus on branding: Use your company logo and brand colors.
• Add a photo: Including a headshot can build trust.
• Use hierarchy: Prioritize key contact details, followed by social links and banners.
• Test before rollout: Make sure your signature looks perfect on all devices and email clients. GlockApps’ HTML Checker can help you with just that!

To find out more, read our comprehensive article on email signatures.

Final Thoughts

A professional, well-designed email signature is one of the easiest ways to level up your daily communication. Whether you’re a solo freelancer, part of a small business, or managing a large corporate team, the right email signature maker can help you create polished, on-brand signatures that not only look great but also help drive results. 

You’ve spent a lot of time making your email look perfect, but you’re not even sure if your customers see it? Test your email deliverability with GlockApps and see where your emails land.